Banquets & Rentals

Hours: M-F 8:30AM to 4:30PM

Call the Bedford Park District to schedule your next corporate meeting or special event:

  • Receptions
  • Weddings
  • Rehearsal Dinners
  • Bridal Showers / Baby Showers
  • Corporate Meetings & Luncheons

Facility Rental

Special Events

The resident rate is available for party hosts currently residing in Bedford Park District Boundaries. The host must sign the rental agreement and be present during the entire party. Our residents are entitled to two parties at the reduced rate per calendar year for indoor facilities.

Party Packages


  • Rental includes use of lounge, patio and kitchen.
  • $200 Security Deposit
Max #NR PriceR Price
Oak Package
Includes alcohol liability insurance.
80 guests$750NR$575R
120 guests$825NR$600R
Maple Package
No alcohol.
80 guests$450NR$325R
120 guests$525NR$350R

Sunset/Garden Rooms

  • $100 Security Deposit
Max #NR PriceR Price
Oak Package
Includes alcohol liability insurance.
64 guests$450NR$395R
Maple Package
No alcohol.
64 guests$250NR$195R

Any party with alcohol pays Oak Package pricing.

Meetings & Banquet Facilities Regulations

• Security Deposit payable in cash only (separate from rental fee). All other fees can be paid by cash, check or cashier's check. Checks made payable to Bedford Park District.
• Final payment due 30 days prior to event.
• Rental includes set up and take down of tables/chairs to accommodate final guest count and up to 5 additional tables for food, cake, gifts, DJ, etc. Additional tables available at $8 each.
• Final floor plan available one week prior to event and requires renter's approval. Changes after set up incur additional $50 fee.
• Cancellation Policy:
30 days or more prior to event 50% Refund of deposit
14-29 days prior to event 25% Refund of deposit
Less than 14 days prior Deposit forfeited
• Rental times include a five hour party with an additional two hours for set up and 30 minutes for clean-up. Additional time needed may be available at a rate of $50 per hour and must be scheduled at least 3 days prior to event to accommodate employee scheduling. Friday and Saturday night events must conclude no later than midnight and Sunday night events must conclude no later than 10:00PM
• Renter must be present at function at all times or deposit will be forfeited.
• Bedford Park District reserves the right to refuse rental for just cause and park sponsored activities have priority in all facilities.
• The following items are NOT allowed – smoke machines, confetti, confetti guns, sports equipment including Frisbees, balls, corn hole bag games, etc., cooking/grilling on courtyard, inflatables in building, and hard liquor.
• Pull string pinatas only.
• Blinds are remote control - ask for assistance to adjust. DO NOT TOUCH!
• Rentals that include alcohol liability package allow for beer and wine only. No hard liquor. Any party that provides hard liquor voids their alcohol liability insurance policy and forfeits their entire deposit. Vomit clean up $75.
• Alcohol served without purchase of the alcohol liability package will result in immediate cancellation of party. All guests will be evacuated with no refund of security deposit or pro-rated rental fee.
• All materials/decorations brought into room must be removed at end of rental. No decorations may be tacked or taped to walls or beams.
• All loud music must conclude by 11:30PM on Friday or Saturday night and 10:00PM on Sunday night as the facility is in a residential area. – No Festival Bands allowed indoors. Bedford Park District complies with OSHA for acceptable volume levels for our employees. A meter is installed and will determine when volume levels must be reduced.
• Deposit may not be used to extend length of the event.

Meeting & Banquet Facilities

Executive Board Room

The Executive Board Room is the location for all meetings of the Bedford Park District Board of Commissioners. Your next meeting will be one to remember in our tastefully decorated room. Tables can be set up for a round-table discussion or classroom style for training purposes.

  • Seating available for 30 guests
  • Max 15 Guests: $25 / hour
  • 16-30 Guests: $35 / hour
  • Audio visual equipment available


The auditorium is located inside the Community Building. It is host to plays, exhibits, and our famous Parent's Night Event which is the closing ceremony for Summer Camp. A small kitchen is available and the stage is perfect for seating the guest of honor for gift opening or for your disc jockey.

  • Seats up to 160 guests

Ceramics Studio

Our ceramics studio is well stocked with the equipment, greenware and paints needed to create beautiful works of art. Classes form regularly and are open to beginners as well as advanced students.

Picnic Shelter

Plan to host your next family reunion or group function at the Bedford Park District Picnic Shelter. The Open Air Shelter overlooks the newly renovated ballfields. The adjacent Concession Building offers indoor plumbing and kitchen facilities.

  • Seating for 50 guests
  • Available May - October
  • Maintenance staff will no longer transfer banquet tables to the picnic pavilion.

Sunset Room

  • Maximum 64 guests

Garden Room

  • Maximum 64 guests